How To Restrict Users From Editing Your Word or Excel Document?

Nowadays, company’s employees work on the single project together. But if in case, you want others to see your document but do not edit your work. Because sometimes other person edit the information in the document which you do not want or if you do not want others to add some misleading data in it. In this situation, you can restrict the users from editing your stuff. MS Word and MS Excel, both are the application of MS Office and it can be easily installed through www.office.com/setup. In this blog, you will read how you can restrict users from editing your Word or Excel document.

Restrict User from Editing in MS Word: office.com/setup

For this, first you should open a Word document which you want to restrict. Then, you should click on the ‘File’ option. Now, you should click on the ‘Info’ option. After this, you should go to the right side of the page. Here, you should click on the menu which says “Protect” document. At this point, you should select the option ‘Restrict Editing’. Next, you should tick-mark the box which allows you to limit formatting and then tap on ‘Settings’. When you clear the styles which you wish to restrict and then click on ‘OK’ button. After you make the specific changes, you should check the box which is next to “Allow only this type of editing”. Here, you should use the drop-down menu, and then make the specific changes for the following:

No changes (Read-only).

Tracked changes.

Comments.

Filling in forms.

Then, you should select that part of the word document which you do not want to restrict so that others persons can easily edit it. Now, you should move to the ‘Exceptions’ section. At this point, select a person or a group of people who will be allowed to edit that part which you have selected with your mouse. Then, you will see the “Start enforcement” section, just select the ‘Yes’ option. After this, you should choose the ‘Password’ option and then click on ‘OK’. Now, the users are restricted from making unwanted changes in your Word document.

Restrict User from Editing in Excel:

First, you should open an Excel document or sheet. Then, you should tap on the ‘File’ menu, and then hit on ‘Info’ option. Now, you should move to the right side of the page which opens up. After this, you should click on the ‘Protect Workbook’ menu and then visit to the next step. Here, you should select the ‘Protect current sheet’ option. Then, you should set a password just to unlock the sheet. Now, you should tick-mark the box which is next to ‘Protect worksheet and contents of locked cells’. At this point, from the edits list, you should select those edits which users are allowed to make and then just click on ‘OK’ button. Next, re-enter the password for confirmation and then click on ‘OK’ option. At last, the settings are saved and the users can make changes according to the applied settings.

The above method will help to restrict users from editing the Word or Excel Document. For more details about the applications, go to the site of MS Office via www.office.com/setup.  

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